AI Rollout and Onboarding
We audit where each team’s time goes, then set up AI and train each department on its own tasks.
Book a discovery call- First phase
- An AI Ops Audit of where each team’s hours go
- You get
- AI working in the departments you choose
- How long
- Set by the number of teams involved, and agreed before we start
- Price
- Fixed, paid in three milestones
Why rollouts fail in week three
The licences arrive, there’s a lunch and learn, then a busy week lands and everyone goes back to doing it by hand.
What helps is someone sitting with each team, setting AI up on its own tasks and being there the first time it goes wrong.
What the rollout covers
Audit
- An AI Ops Audit of where each team’s hours go, ending in a ranked roadmap
Setup
- AI accounts in your business’s name, connected to your files and to the systems that have a ready‑made connection
- Your business details, house style and rules loaded in, so AI drafts the way you work
- An AI usage policy, a list of where AI is used, and a go‑to person in each team
Training
- A hands‑on session with each department, on its own day‑to‑day tasks
- Tasks your team repeats, set up to run on one instruction
Follow-up
- A review with each team two weeks after its training
- Your hours measured again 60 days after the rollout, against the audit
Where a build is the right answer
Some work is better automated than taught, like re-keying two hundred order lines a week from emailed purchase orders.
Where the audit finds work like that, we scope the build once we know the volumes and exceptions: emailed orders read into the ERP, freight invoices checked against the rate card, a 3PL stock file reconciled, the Monday report built from live data. We’ve built and run these in a multi-brand distributor. Builds are priced separately, tested on your data first and kept as small as they can be.
What it costs, and how it is paid
The rollout is a fixed price, quoted in the proposal as a share of the first-year value we estimate with you. The audit then measures it. It’s paid in three equal parts: at signing, when we present the audit findings, and when every team is live and using AI on its own tasks.
What we need from you
- A decision maker who will attend the findings presentation and the follow-up review.
- About an hour with each team for the audit, and training planned around each team’s week.
- AI subscriptions on your own account and card, from day one. We’ll give you the monthly cost up front.
- Read access to the reports your teams already use. Anything more only with your IT team’s OK.
After the rollout
Once the follow-up numbers are in, you can extend the rollout to more teams, or move to managed AI operations to keep your setup current as the tools change.
Common questions about the rollout
Why does the rollout open with an audit?
It measures where each team’s hours go, so the roadmap is built on your own figures. It’s also the baseline for the measure 60 days after the rollout.
How long does a rollout take?
It’s set by the number of teams involved, and agreed before we start. Each team gets a hands‑on session on its own tasks, then a review two weeks later.
What does "onboarding" mean here?
Each team gets AI set up on its own tasks, with the tasks it repeats saved to run on one instruction. A team is done when it’s using them in its day‑to‑day work.
Whose AI accounts are they?
Yours, on your card, from day one. We never hold your subscriptions or data.
What if some of the work needs a proper build?
Then we build it. Builds are priced separately and tested on your data before anything goes live.
Do you measure the result?
Yes. We measure your hours again 60 days after the rollout, against the audit, and write up what changed.
What does a rollout cost?
A fixed price, quoted in the proposal as a share of the first-year value we estimate with you. It’s paid in three equal parts, tied to milestones.
Plan the rollout
Let’s talk through where your business is up to on a free 30-minute call.
30 minutes. No sales pressure.